Sonja's Office Services – Focus on what you do best, and we'll do the rest!

🛠️ Your Virtual Office Ally in Construction

Remote Administrative Support Based in Kamloops, BC

Welcome to Sonja’s Office Services—your behind-the-scenes virtual assistant for all things construction. I work remotely to keep your business organized, efficient, and stress-free. From managing emails and coordinating crews to tracking project deadlines and preparing documents, I provide dependable support tailored to builders, contractors, and trades professionals. Whether you’re on-site or on the go, I handle the office so you can handle the build.

✅ Over 30 years of clerical expertise
✅ Construction-savvy organization and communication
✅ Remote services that fit your workflow

Let me take care of the admin—so you can focus on the blueprint.

📩 Available to support construction projects across British Columbia and beyond.

Receive On Time

Our VAs pride themselves on completing projects on time.

Fast Work Turnaround

Our VAs are able to provide fast turnaround times when needed.

Administrative

Email Management: Most contractors get their leads via email. The ability to answer those questions quickly can make all the difference when it comes to getting hired. Our team can respond, filter messages to the contractor, and answer routine questions.
Appointment Scheduling: In order to provide an accurate estimate, it is necessary to schedule appointments in order to assess the job. Our team can manage client, networking, training seminars and supplier appointments easily through your calendar as well as appointment follow-up reminders
Data Entry: Our team can assist with updating client databases, financial records, and project details. Helping to keep all details as up-to-date as possible.
Task Coordination: It is common for contractors to work with others on a project. The members of Our team can assist with coordinating tasks, managing deadlines, and communicating with subcontractors. Making sure customers and the team know what’s going on is an excellent way to use our services.
Document Management: Access to important documents can be simplified and organized.
Customer Support: You can count on Our team to respond to questions and address concerns so that your clients are always satisfied.
Follow-Up: In addition, Our team can contact clients to request feedback, conduct reviews, or schedule future appointments.
Supplier Research: Our team can assist in locating and contacting suppliers for materials and equipment. It is important to find the best prices, inventory, and materials when they are needed.
Travel Planning: Our team can help you arrange flights, accommodations, and transportation if your business involves travel.
Proposal and Contract Preparation: Our team is able to help you create professional proposals, contracts, and other documents you need to win jobs.

Bookkeeping and Financial Management

Expense Tracking: Our team can help track business expenses, categorize receipts, and maintain financial software.
Invoicing and Billing: They can support the process of sending invoices to clients and following up on overdue payments. A contractor often tries to handle this on their own after a long day’s work, but having someone do it more frequently can be beneficial.

Testimonials

I had an excellent experience working with Sonja’s Office Services. Sonja was extremely professional, efficient, and easy to work with. Communication was clear and timely, and they handled everything with a high level of expertise. I really appreciated their attention to detail and commitment to making things run smoothly. Highly recommend their services!

– Steven Fieguth, Electrical –

I’ve been working with Sonja for over 2 years. She is caring, thorough and thoughtful. Sonjas Office Services helped me keep my business organized, whether that was helping with bookkeeping, project coordination or other administrative work. She was able to replace a full time admin that I previously had, while completing the work in under 10 hours per week! She’s the master admin for trades! If you’ve got a small construction company (General contracting, plumbing, electrical, etc) then she will drive your business forward, guaranteed. Thank you so much Sonja for our time together!

– Stuart Windsor, Windsor Wolves Creations Ltd. –

We run a small mechanical business and have been working with Sonja for the past year and a half and it’s been great. We consider her part of our team. She did a fantastic job of finding out what our needs were, helping us execute ways for her to help and now she handles a number of our daily tasks that free up time for me as a business owner to get more done. I’d recommend Sonja to any small business owner looking to get back some of their time.

— Bruno Teixeira, Cima Mechanical Ltd. —

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