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Based in Kamloops, BC

🛠️ Remote Administrative Support

Welcome to Sonja’s Office Services—your behind-the-scenes virtual assistant for all things construction. I work remotely to keep your business organized, efficient, and stress-free. From managing emails and coordinating crews to tracking project deadlines and preparing documents, I provide dependable support tailored to builders, contractors, and trades professionals.  Whether you're on-site or on the go, I handle the office so you can handle the build.

✅ Over 30 years of clerical expertise
✅ Construction-savvy organization and communication
✅ Remote services that fit your workflow

Let me take care of the admin—so you can focus on the blueprint.

📩 Available to support construction projects across British Columbia and beyond.

Communications & Operations Management

Email & Lead Management First impressions matter. We monitor and manage your inbox, respond promptly to incoming leads, filter priority messages, and handle routine inquiries — ensuring no opportunity is missed and every potential client gets a timely, professional response.

Call Handling & Live Phone Support For contractors using a VoIP phone system, we can answer incoming calls on your behalf — greeting clients professionally, capturing lead information, answering routine questions, and directing urgent matters to you directly. Never miss a call, and never lose a lead because you were on the job.

Appointment & Calendar Management From client estimates and supplier meetings to networking events and training seminars, we manage your full calendar — scheduling, confirming, and sending follow-up reminders so your day runs without the back-and-forth.

Data Entry & Records Management We keep your client databases, financial records, and project details accurate and up to date — so the information you need is always where you expect it to be.

Task & Subcontractor Coordination We coordinate tasks, track deadlines, and maintain clear communication between your team, subcontractors, and clients — keeping every project moving and everyone on the same page.

Document Organization & Management We organize, store, and maintain access to your critical business documents — licenses, contracts, warranties, and project files — so nothing is ever hard to find when you need it most.

Client Support & Satisfaction We handle client inquiries and concerns with professionalism and care, ensuring every customer interaction reflects the standard your business is built on.

Client Follow-Up & Reviews We follow up with clients post-job to request feedback, encourage reviews, and schedule future appointments — helping you build your reputation and generate repeat business.

Supplier Research & Procurement Support We research, compare, and contact suppliers on your behalf to source the best materials, equipment, and pricing — saving you time and ensuring you’re never caught waiting on a critical order.

Travel Coordination When your work takes you on the road, we handle all the details — flights, accommodations, and transportation — so you can focus on the job, not the logistics.

Proposals & Contract Preparation We prepare polished, professional proposals, contracts, and supporting documents that present your business at its best and help you win more jobs.

Licensing, Permits & Compliance Management

• Business License Management We monitor and track the status of all your business licenses, ensuring renewals are handled well in advance of expiry dates — so you’re never caught off guard by a lapsed license that could interrupt your operations or put a job at risk.
• Permit Applications Pulling permits can be time-consuming and easy to put off. We manage the permit application process on your behalf, ensuring the correct documentation is submitted accurately and on time — keeping your jobs compliant and on schedule.
• Inspection Scheduling We coordinate and schedule required inspections with the appropriate authorities, track inspection timelines, and send you reminders — so there are no delays holding up your project or your crew.